How to Plan Your Week Like a Pro


Picture this: It's Sunday evening, and you're feeling a mix of dread and anticipation for the week ahead. You know you have a lot to get done, but you're not quite sure where to start. Sound familiar? That's where weekly planning comes in! By taking some time to plan your week, you can reduce stress, increase productivity, and achieve your goals like a boss.

Step 1: Review Your Goals and Priorities

Before you start filling up your calendar, take a moment to review your long-term goals and priorities. What do you want to achieve this month, this quarter, or this year?

Make a list of your top priorities, and keep them in mind as you plan your week. This will help you stay focused on what matters most and avoid getting sidetracked by less important tasks.

Step 2: Brain Dump Your Tasks

Next, it's time for a brain dump! Grab a pen and paper (or open up a blank document on your computer) and write down every task, appointment, and commitment you can think of for the upcoming week. Don't worry about organizing or prioritizing them just yet – the goal is to get everything out of your head and onto paper.

Step 3: Categorize and Prioritize

Now that you have a master list of tasks, it's time to categorize and prioritize them. Group similar tasks together (e.g. work projects, personal errands, fitness goals) and assign the important tasks a high priority. We recommend either ranking the list from most-to-least important. Or using Amie's Priority and Super Priority feature. The latter are limited to maximum 3. This is designed to help you in actually deciding what is important.

Step 4: Schedule Your Non-Negotiables

Before you start plugging tasks into your calendar (sign up to Amie, your new calendar here), block off time for your non-negotiables – things like work hours, classes, appointments, and recurring commitments. These are the anchors around which you'll build the rest of your schedule.

Step 5: Plug in Your Priorities

Now it's time to start filling in the gaps with your prioritized tasks. Start with your high-priority items and work your way down the list. Be realistic about how much time each task will take, and don't forget to leave some buffer time for unexpected interruptions or emergencies.

You can also use our pomodoro timer to break bigger tasks into small parts.

Step 6: Plan for Self-Care

In a busy week, it's easy to forget about self-care. Taking care of yourself is also a form of being productive. Make sure to schedule time for activities that fill up your batteries. This can be exercise, meditation, hobbies, or social time with friends and family.

Step 7: Review and Adjust

At the end of each day, take a few minutes to review your progress and make any necessary adjustments to your plan. Did you accomplish everything you set out to do? If not, what got in the way? Use this information to refine your planning process for the next day or week.


Planning your week may seem like a daunting task at first. With a little practice, it can become a key part of your day-to-day. Take time to review your goals, brain dump your tasks and prioritize your to-do list. Then with your non-negotiables scheduled, you're a lot closer to a more productive week.

The key to successful weekly planning is flexibility. Life happens, and sometimes our best-laid plans go down the drain. Don't beat yourself up if you don't stick to your schedule perfectly – just adjust and keep moving forward.