Intake Meeting: Questions to Hiring Manager


As a recruiter, one of the most important steps in the hiring process is the intake meeting with the hiring manager. This meeting sets the foundation for a successfully recruiting. You and the hiring manager will be aligned on the job requirements, candidate qualifications, and hiring timeline. And AI apps like Amie can help you stay organized and efficient throughout the process.

What is an Intake Meeting?

An intake meeting is a discussion between a recruiter and a hiring manager at the beginning of the recruitment process. During this meeting, you'll work together to:

  1. Clarify the job title and responsibilities
  2. List out candidate qualification criteria
  3. Agree on the hiring stages and timeline

By having a productive intake meeting, you can reduce miscommunication, engage the hiring manager in the process, and maintain a strong working relationship.

Preparing for the Intake Meeting

To ensure a successful intake meeting, it's essential to come prepared. Before the meeting, take the time to:

  1. Research salary benchmarks and typical qualifications for the role
  2. Gather information about the recruitment budget and the reason for the job opening
  3. Set a realistic timeframe for each hiring stage based on metrics like yield ratios and time-to-hire

Key Questions to Ask During the Intake Meeting

During the intake meeting, ask targeted questions to help you understand the hiring manager's needs and expectations. Some important questions to consider include:

  1. What are the main responsibilities of the role?
  2. What qualifications are must-haves for candidates?
  3. What would be nice-to-have skills, and why?
  4. Is industry experience necessary for this role?
  5. What software should the new hire be proficient in?
  6. What's the salary range for the position?
  7. When do you ideally want the new hire to start?

Leveraging AI for Efficient Intake Meetings

AI-powered tools like Amie can help you streamline the intake meeting process and stay organized throughout the recruitment cycle. With Amie, you can:

  1. Automatically schedule the intake meeting and send reminders to the hiring manager
  2. Create and share a meeting agenda to ensure you cover all the essential points
  3. Use AI-generated meeting notes to capture key details and action items
  4. Integrate with your applicant tracking system to keep all relevant information in one place

By using Amie's AI features, you can save time, reduce manual effort, and ensure that nothing falls through the cracks during the hiring process.

Post-Meeting Follow-Up

After the intake meeting, it's crucial to maintain communication with the hiring manager and keep them engaged in the process. To do this, you can:

  1. Prepare a well-structured, compelling job ad based on the information gathered during the meeting
  2. Provide regular updates on the number of interviews held, candidates qualified, and reasons for rejections
  3. Offer interviewing assistance, such as sample questions and tips on evaluating candidate responses


Running intake meetings is a key skill for successful recruiters. By coming prepared, asking the right questions, and leveraging AI tools like Amie, you can ensure that you and the hiring manager are aligned on the job requirements and candidate qualifications. This alignment will help you find the best candidates for the role and contribute to the overall success of your organization.