Best AI Note Taker in 2025

Let's face it: taking notes during a meeting isn't the most fun thing you can do. It takes a lot of focus, a lot of work, and a lot of time. Time and resources you could save if you found a way to skip it. That's where AI note takers come in to save the day. These online tools not only take notes during calls, but also offer a great deal of functionalities such as full transcriptions, complete summaries, planning action items, and auto-generating follow-up tasks for you and your coworkers or employees.

An AI note taker allows you to seamlessly and quickly extract the most important concepts from every meeting, transform those concepts into concise and easy-to-understand actions, and be able to promptly share those actions with your team, clients, prospects, and more.

In this article, we explore 8 of the best AI note takers in 2025.

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What Is an AI Note Taker?

An AI note taker is an app or software that runs on virtual meeting applications such as Zoom, Google Meet, or Microsoft Teams, and assists you so you can make the most of every call without taking a single note manually.

There are currently several note taker apps on the market that offer a wide range of features. Some of them work better on specific platforms, others use an online bot that joins the meeting, and some AI personal assistants like Amie run smoothly in the background without distracting the call participants.

Your AI Personal Meeting Assistant

With AI note takers, you get a personal meeting assistant that handles all the heavy lifting and delivers customized insights instantly after the meeting is over.

These tools offer:

• Full meeting transcriptions.
• Comprehensive summaries.
• Actionable workflow roadmaps.
• Integrations with a wide range of apps.

If you want to avoid important details being overlooked while also boosting productivity, then we recommend using an AI note taker for your business or job.

Different AI Note-Taker Apps for Different People

We all have different needs. That is why each AI note taker shines in its own way and caters to a different audience. While some of them are great for collaborative environments and boosting team productivity, others work best at providing insights and analytics, and others excel at summaries or integrate better with specific apps/platforms.

Why Use a Note-Taking App? Is It Worthy?

There are plenty of reasons to use an AI note taker at work or during any virtual meeting.

The biggest advantage?

Increased productivity. You'll receive your notes faster, with better accuracy, and without missing any important details. Plus, the AI assistant helps you summarize, organize, and plan next steps efficiently.

Using an AI note taker and personal assistant is extremely worthwhile—especially if you attend multiple meetings each week and want to improve your outcomes. In that case, an AI assistant is a game changer.

Amie

Amie is an AI note taker and personal assistant designed to streamline both your meetings and daily workflows. Without ever needing a bot to join, it captures and transcribes conversations across every major video platform (Google Meet, Zoom, Teams, and more) and instantly turns them into shareable summaries.

Amie's note taker app works with background recording, offers unlimited sessions, and support for 17 fully labeled languages (plus 82 more for transcription), and it's trusted by companies like Spotify, Duolingo, Canva, and Dropbox to keep everyone on the same page.

Features

• State-of-the-art Summarization: Its AI models differentiate speakers, capture technical terms, and generate clear next-step summaries.
• Universal Support: Works out of the box with Google Meet, Zoom, Teams, YouTube videos, and any virtual meeting provider.
• Past-Recording Chat: Query your archives conversationally—find exactly what was said or actioned in any meeting.
• All in 47 seconds: Share the summary of the meeting, update the CRM, plan action items for you and your coworkers, and schedule your next meeting in under a minute!
• Maximize Productivity: Turn every meeting into clear, actionable next steps with ultra-specific, AI-powered insights—boosting both personal and team productivity effortlessly.

Strengths

Amie's biggest strength is its holistic approach: you get privacy-first, bot-free note taking alongside powerful AI summaries that understand your business context, all wrapped up with deep integrations and unlimited recording.

Plus, Amie supports 99 languages, an absolute record for an AI note taking app in 2025.

Downsides

The number of features available in the app can introduce a steeper learning curve for new users. While speaker labeling in 17 languages is a good number, transcripts in the additional 82 languages come without labels, which may matter for globally distributed teams.

Krisp AI

Krisp AI was especially designed for remote collaboration, combining noise cancellation and operating bot-free by default—processing audio locally to preserve privacy, and only joins calls via an optional bot when you need shared recordings.

Krisp is an AI personal assistant that integrates with Zoom, Google Meet, and Teams, and supports call recording alongside an interactive AI chat that can pull any info from your meeting notes.

Features

• Noise Cancellation: Filters out background sounds on both speaker and microphone channels.
• Real-Time Transcription: Converts spoken words into text instantly and highlights key takeaways and action items.
• AI Chat Within Notes: Ask questions like "What was the deadline?" and get instant, context-aware answers based on the transcript.

Strengths

Krisp AI's biggest strengths lie in its noise-cancellation feature, and its privacy-first approach to transcription and recording. Paid users enjoy unlimited transcripts, interactive AI-driven insights, and speaker labeling, great for follow-up and boost team productivity.

"It's a game-changer! I have tested many AI tools to improve team productivity by cutting time spent transferring user call notes and creating event recaps. Krisp impressed us by streamlining note-taking, saving time during our 5–6 weekly calls, and boosting overall efficiency."

Downsides

Basic transcription is currently only available in English unless you upgrade. Audio recordings are stored on Krisp's servers when certain capabilities are enabled, which may be a consideration for teams with strict privacy policies.

Fireflies AI

Fireflies is a good AI note taker for sales and customer-facing teams. Fireflies automatically records, transcribes, and summarizes conversations across major conferencing platforms like Zoom, Google Meet, and Microsoft Teams—with no bot required in the call itself.

It offers CRM integrations with HubSpot, Salesforce, and more, and has a centralized, searchable database of all past meetings, which helps in the process of quickly pulling up customer feedback, and pitch details.

Features

• Automated Transcription & Speaker Detection: Multi-language support with time-stamped transcripts that distinguish each speaker.
• AI-Generated Action Items: Extracts and highlights tasks, decisions, and key takeaways so you can skip listening to full calls.
• Searchable Meeting Library: Tag keywords and use voice-command filters to instantly find any discussion point across your entire history of meetings.

Strengths

Fireflies AI works best for sales teams by accelerating follow-ups with CRM syncing, and presenting actionable insights without extra effort.

Downsides

Long meetings sometimes take longer to process, and advanced analytics or unlimited recordings require a paid tier. The offline functionality is low.

Otter AI

Otter.ai is a note taker app that uses a bot that joins meetings and provides editable transcripts in real time. It allows participants to comment, correct, and enrich notes together.

Features

• Live Transcription: Captures speech as it happens and generates 30-second summaries to highlight key points.
• Shared & Editable Transcripts: Teams can collaborate on the same document and perform actions such as tagging speakers, fixing errors, and adding context.
• AI Chat for Notes: Search all your past meetings with natural-language queries.

Strengths

Otter.ai's AI personal assistant stands out for its real-time accuracy, user-friendly UI, and collaboration tools such as AI chat, action-item tracking, and broad platform integrations.

Downsides

Speaker identification sometimes requires manual correction, editing can feel clunky, and the lack of offline functionality means you're always dependent on a stable internet connection.

Fathom

Fathom AI note taker notifies you of upcoming calls and records sessions automatically without a manual start required. Fathom also lets you share clips, playlists and call insights directly via email, Slack, Notion, Coda, Google Docs, or your CRM.

Features

• Real-Time AI Summarization: You can flag highlights during the call and get instant bullet-point summaries.
• Playlists: You can group highlights from multiple calls into shareable playlists.
• Integrations: Users can automate post-call data entry into Salesforce, HubSpot, Google Docs, Notion, Coda, and send highlights via email or Slack.

Strengths

Fathom's biggest strengths are its instant transcripts, the playlists feature, and the AI chat.

Downsides

Teams will need a paid plan to unlock unlimited recordings, playlist sharing, and all integrations. It can occasionally miss nuance or flag non-essential moments, so you might need to manually review the results to make sure everything makes sense.

Jamie

Jamie is a privacy-first AI note taker that transforms audio from any virtual meeting into actionable insights, running in the background across Zoom, Teams, and other platforms under strict GDPR standards.

Features

• On-device audio recording ensures all data stays local before transcript generation.
• You can search past meetings for specific details instantly.
• It has keyboard shortcuts and customizable note templates that speed up common actions.

Strengths

Jamie on-device audio recording keeps data secure while remaining GDPR-compliant. The platform also includes advanced tools like chat-based search for referencing past meetings, customizable templates, speaker identification, and the ability to add industry-specific terms for more accurate transcription.

Downsides

Jamie only captures audio—so you'll miss out on video context—and lacks a dedicated mobile app, which can be a drawback for users who need on-the-go access.

Tactiq AI

Tactiq AI is a Chrome-extension–based AI note taker. It offers real-time transcription and instant meeting analysis. It works with Google Meet, Zoom, and Microsoft Teams. Tactiq lets you control where transcripts are stored.

Features

• Browser-Based Integration: Installs as a Chrome extension.
• Languages: Offers transcripts in over 25 languages.
• OpenAI–Powered Insights: You can leverage custom AI prompts for deeper analysis.

Strengths

This note taker app's main strength is its immediacy: you will get real-time, speaker-labeled transcripts and AI-powered summaries.

Downsides

The browser restriction excludes non-Chrome users, and first-time users may need a brief learning period to navigate its feature set.

TL;DV

TL;DV generates timestamped highlights, which is useful for avoiding sitting through entire recordings.TL;DV emphasizes efficiency and accessibility.

Features

• Timestamped Highlights: Instantly navigate to critical discussion points.
• AI Reports & Search: Pull transcript excerpts that match your search terms.
• Manual Notes & Clips: Add your own time-stamped annotations or create shareable video snippets directly from the transcript.

Strengths

tl;dv shines in surfacing only the most relevant meeting content, saving viewers hours of playback time and keeping teams aligned across time zones.

Downsides

It can occasionally fail to join recordings during peak server loads, and its summary customization options are more limited compared to some competitors.

Conclusion

If we were to pick only one AI note taker, Amie would be our first choice. Listen to us, even though we may be a little biased. Amie provides smooth transcription and summary across all of the major meeting platforms, all packed into a single, incredibly user-friendly interface.

Best-in-class AI models that are familiar with your industry lingo, limitless background recording to ensure you don't miss anything, and robust integrations that allow you to centralize everything in one location are all included.

Its chat-style search makes it very easy to find previous chats, and it complies with GDPR, so you can be sure that your privacy demands are met.

Whether you're scheduling tasks, catching up on missed meetings, or extracting actionable insights, Amie keeps you two steps ahead—so you can spend less time on manual note-taking and more time on what really matters.