6 Best Transcription Software in 2025

Transcribing audio to text is a heavy task, especially when dealing with long recordings. A 30-minute audio file can take more than two hours to transcribe manually. That is just preposterous. We all have better things to do than lose half a day transcribing an hour-long audio. That is why today we present six of the best transcription software alternatives available in 2025 for you to choose from.

Why Should You Use Transcription Software

Utilizing transcription software is a must if you want to quickly and efficiently take care of long meetings, interviews, school recordings, and podcasts. Many of the best transcription software programs you can find in 2025 offer a very reliable transcription of any type of audio recording. But that’s not all. With AI note takers and personal AI assistants like Amie, you get access to a whole new level of AI-assisted benefits, such as complete summaries, highlights, automatically detected follow-up tasks, AI chat, automated workflows, and more.

Let’s now look at the main features of six of the best transcription software programs available today.

Amie

Amie transcription software can work with extremely long audio files (literally hours) and provide a reliable and clean transcription within a couple of minutes.

Since Amie is an AI-powered personal meeting assistant, you can interact with its AI chat feature as you would with a coworker. You can ask questions about the main points of the transcription and ask the AI to retrieve specific bits of information.

With Amie, you can also turn notes/summaries into automated workflows. In case you need to, you can create follow-up tasks and assign them to coworkers or classmates.

The transcription is very accurate, and Amie’s software easily differentiates between speakers.

Pros

• High-Quality Transcriptions & Summaries. Amie can transcribe hours of audio in a matter of seconds with high accuracy and generate summaries that are relevant to the topics discussed, dramatically reducing the need for manual note-taking.
• Multiplatform. Amie records and transcribes audio from meetings in Zoom, Google Meet, Microsoft Teams, Slack, FaceTime, Whereby, BlueJeans, and more. Amie generates clear, actionable summaries, highlighting key decisions and next steps. Or you can also upload an audio file, and Amie will do all the tough work for you.
• Integrations. Amie integrates seamlessly with tools like Notion, Todoist, and Linear, all with one click. It also integrates with Google Calendar, Gmail, Slack, Notion, and CRMs like HubSpot and Pipedrive, allowing you to automate follow-up tasks and update your CRM, as well as schedule next meetings in an instant.
• AI Chat Assistant with Contextual Awareness. Amie transcription software offers a built-in AI chat assistant that can reliably understand the context of audio and meetings. You can easily interact with Amie’s AI chat assistant to look for specific items or topics present on the recordings, which greatly reduces the time spent searching through messy manual meeting notes.
• Multilingual Support. Amie can accurately transcribe audio for 99 of the most spoken languages in the world, adding speaker labeling to 17 of them, making it accessible for teams with people from all over the world.
• Youtube transcription. Amie can transcribe Youtube videos with the click of a button.

Cons

• Amie has a big number of AI features that can sometimes be a challenge for non-experienced users.
• While its transcript tool can label speakers of 17 different languages, it can also work perfectly for another 82 languages, although without labeling.

Rev

Rev offers high-precision transcription software from audio to text plus optional human transcription that helps polish the results for critical use cases. Rev has a real-time caption feature, asynchronous file-based transcripts, and helps users convert their transcripts into searchable, timestamped text.

Pros

• AI Templates & Insights. Users can turn transcripts into actionable AI templates (example: legal timelines) and use the topic extraction + sentiment analysis features to accelerate workflows.
• SDKs. Rev provides full SDKs (software development kits) for rapid setup and reliable uptime. It can be deployed in the cloud or on-premises.
• Good Accuracy. AI-generated transcripts are said to be 96% accurate, with the chance to make them 99% accurate with human transcribers provided by the platform (extra cost).

Cons

• Intrusive Meeting Bot. If you choose the live meeting transcription feature, a bot joins the calls, which can be disruptive for some users.
• The free plan only lets you transcribe up to 45 minutes.

Alice

Alice is an AI‑powered pay-as-you-go transcription service, which means that when you reach your free monthly limit, you pay only for the number of hours you transcribe.

Pros

• QR Codes. You can directly record your meetings in the app, plus you have the option to gather voice feedback via QR codes. When transcripts are ready, you can choose to receive them in your inbox or Google Drive and Dropbox accounts.
• Journalist-Focused Interface. Easy to start recording immediately without complicated setups.
• Pay‑As‑You‑Go Pricing. You get 60 minutes of free transcription and can then choose from tiered rates (≈4,800 words/hour at $9.99 hr, 48,000 words/hour at $4.99 hr, or 240,000 words/hour at $2.99 hr) to match your workload.

Cons

• Potentially High Costs at Scale. After your 60‑minute free trial is over, pay‑as‑you‑go rates can add up quickly if you need dozens or hundreds of transcription hours.
• Platform Restrictions. Alice is currently available only on iOS and via the web—there’s no Android app, which excludes a large number of mobile users.
• No In-App Editing. You cannot edit your transcripts on the platform, which adds extra steps to your workflows.

Sonix

Sonix transcription software allows you to turn both audio and video into text with high accuracy while offering timestamps, speaker labeling, custom dictionaries, and a find & replace tool.

Pros

• AI Features. Offers AI‑powered tools like summarization, chapter/title creation, and topic and entity detection.
• In‑Browser Editor. Its built‑in word processor offers word‑by‑word timestamps and other functionalities.
• Workflow Revision. Team permissions, shared links, and an embeddable media player enable easy publishing and review workflows.

Cons

• Complex & Premium Pricing. The pay‑as‑you‑go Standard plan starts at $10 /hr, with Premium ($5 /hr + $22 /user mo) and custom Enterprise tiers. This pricing structure can be confusing and expensive for individuals and small teams.
• No Mobile Apps.
• Limited Free Trial. You get only 30 minutes free.

Happy Scribe

Happy Scribe transcription software turns audio and video into text, supporting 120 languages. Among its features, it offers a web-based editor that lets you clean up filler words and export the transcription in multiple formats.

Pros

• Human‑Review Option. Happy Scribe promises 95% accuracy in their audio-to-text transcriptions, and you have the option to boost that accuracy to 99% by requesting human review at extra cost.
• Fast Turnaround for Human-Reviewed Transcripts. When you request your transcript to be reviewed by human transcribers, Happy Scribe offers a quick 12-hour turnaround.
• Rich Editor. Their in-browser editor includes the ability to highlight text in sync with audio playback, add annotations, and clean up stammers and filler words.

Cons

• Limited Free Tier. The free plan only includes 10 minutes of transcription and doesn’t allow exports.
• Expensive Human‑Proofreading. Happy Scribe charges around $2 per minute, which can be expensive for high-volume needs.
• Steep Learning Curve. Some advanced features, such as subtitling, dubbing, and other AI-assisted tools, can be hard to learn for non-tech-savvy team members.

Trint

Trint transcription software can transform audio, video, and live speech into text, creating timestamps and speaker labels.

Pros

• Story Builder. You can pull quotes from transcripts and turn them into articles, scripts, podcasts, and soundbites.
• Real‑Time Mobile Transcription. Through Trint’s mobile app, you can transcribe on the go and verify quotes in the moment, which makes it suitable for press conferences and event coverage.
• API. Trint offers an API to work with custom workflows and content repurposing.

Cons

• No Summarization. Trint just focuses on offering a transcription service but doesn’t create AI-generated meeting summaries, action items, or follow-up tasks.
• Accuracy Drops in Messy Speech. It’s been reported that Trint software is slightly less accurate when audio is messy than the rest of the transcription software, with a 3% to 8% higher rate of errors.

Manual Transcription vs Transcription Software

Even though it might seem that transcription software is always preferable to manual transcriptions, there are a few cases in which that is not true.

For instance:

• Poor Audio Quality. Transcription software will struggle with low-quality audio, especially audio with background noise, overlapping speakers, and muffled voices.
• Multiple Speakers with Similar Voices. It is still very difficult for transcription software to reliably distinguish different speakers with similar voices, tones, and accents.
• Strong Accents or Dialects. When the voices do not come from native speakers, it can be challenging for these tools to perform at their best.
• Jargon. It can be challenging for some transcription tools to transcribe technical terms.

When human supervision is required, transcription software still does a good job at creating a very good first draft that can work as the starting point for us humans to review it.